Job Purpose
The prime purpose of this role is to support effective and efficient use of financial resources and systems across Home-Start Greenwich.
Ensuring day to day accurate and efficient financial administration, monitoring, and reporting.
This role will also be required to provide support to the Finance, Fundraising and Marketing sub-committee.
Key Accountabilities
• Responsible for all aspects of maintaining the purchase ledger. Duties include inputting of purchase ledger invoices, maintaining supplier accounts, staff expenses, PLEO and executing timely and accurate payment runs.
• Responsible for all aspects of maintaining the sales ledger. Ensuring authorisation and coding of invoices in line with company coding structure. Duties include AR invoicing, Debtor reporting.
• Responsible for all aspects of Plumstead Nursery and Eglinton Nursery’s financial management. Duties include monthly invoicing, direct debit processing, debtor reporting and assist nursery manager on ad-hoc basis.
• Work with HR and the outsourced Payroll provider in preparing and processing the monthly payroll, management of PAYE and Pension Payments.
• Work with the Director of Operations to prepare annual budgets.
• Produce regular budget monitoring reports and investigate variances to ensure delivery of our operations within agreed budgets, alongside budget leads.
• Responsible for monthly balance sheet reconciliations. Management of Fixed Asset and depreciation Schedule
• Assist with grant applications producing budgetary documents where applicable. Continually monitor and report on grants awarded to Senior Leadership Team, Directors Management Team and for the external funder.
• Work with the Business Manager to ensure accurate and timely closure of the financial accounts for month-end, quarter-end and year-end and assist with the production of monthly management accounts. Reports include P&L, Balance Sheet and Cash Flow.
• Support the production of statutory audited accounts in collaboration with Director of Operations and auditors.
• Recording and reconciling pretty cash and preparing postings to the finance systems
• Assist in the recording of Gift Aid and reporting to HMRC in accordance with accounting principles and best practice.
• Provide advice on queries around financial transactions and operations ensuring responses consider Home-Start Greenwich’s financial policies and procedures. In particular ensuring effective financial process and procedures are communicated to and followed by all staff.
• Identify opportunities for improving financial systems according to best practice and highlight opportunities for reducing costs/improving contracts.
• Maintain and suggest changes to financial procedures such that they retain efficiency across the organisation and are in-line with industry best-practice. Keep abreast of all changes in the financial accounting system.
• Responsible for maintaining accurate and up-to-date financial accounting records in accordance with Home-Start Greenwich policies to facilitate timely management and statutory reporting, in accordance with accounting principles and best practice.
• Undertake other finance administrative tasks and general support to the Director of Operations as required.
Experience and skills
• Qualified or part qualified AAT, CIMA, ACCA
• Experience of producing detailed financial and management reporting to highlight the current position and future risks
• Excellent computer literacy, including MS Office, Excel, Word, Outlook, Teams and Internet applications
• Advanced knowledge and experience of computerised financial accounting systems and spreadsheets – Xero desirable but not necessary
• Proven experience in working directly with Senior Leadership Teams and external Accountants
• Charity finance experience desirable
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